The 5 Benefits of Microsoft Office365 OneDrive for business
OneDrive for Business is a Microsoft’s cloud storage platform, providing online and offline access to your files.
1. Access file Anywhere, Anytime with Any Devices
Imagine if you are not physically in the office or in front of your working desktop but you need to access to an important file. Need not to be worry, within the cloud operation, as long as you have an internet connection you can access to your file anywhere, anytime with any devices such as desktop, notebook, tablet or mobile phone. Your collaboration during a business trip become more productive once you can have a remote access to work!
2. Collaborative Tools for Editing Document
The fact that OneDrive operates within the cloud and is integrated with Excel, Word, OneNote, PowerPoint and other applications where you can share them with others, you get to work much efficiently. Your colleagues get to view the same file or document version much faster, edit the document in real-time through the co-authoring feature all under within your authority of giving control to who can view or edit.
Version access control plays an important role in OneDrive which helping a user to restore a specific file back to a previous state, which help when your team wanted it back from previous version of file or someone accidently deletes important information.
3. Files are Secured
If something happens to your device, you don’t have to worry about losing your files – they are in your OneDrive. Sharing sensitive data is a concern to all users, whereas OneDrive is a great secure, private and compliant platform for sharing content be it sharing with colleagues or external clients. Not to mention there is an option of sharing file link, which you can easily block download of the files to prevent other user from downloading, copy, printing and pasting your content.
4. Save time “intelligently” with OneDrive Mobile
One of the helpful features for user who work on multiple devices with OneDrive access is the intelligence in improving the overall search experience within the OneDrive app. Machine learning automatically categorizes and indexes images unlocking additional content “inside” the pictures. So, whether you have scanned and uploaded a bill for a client dinner to expense or a business card, you need not remember their file name and location for future access. All you need to do is search with the text in the images- say “house salad” or the information on the business card.
In addition, create, view, edit, and share files on the go with the OneDrive can be done in mobile app. Easily capture whiteboards and scan work receipts, business cards, and other paper documents for safe keeping.
5. Supervise OneDrive Environment
The biggest concern of administrative environment is the risk of data leakage. OneDrive gives the admin visibility and the power to control what can be shared externally, who can share externally, to whom content can be shared and how can users share through managing the users and data.