Co-authoring in Word, Excel and PowerPoint documents.
Working on a same document with your colleagues, peers or external clients is inevitable in most of the organizations. When everyone is working at the same time on a same piece of document be it Word, Excel or PowerPoint with Office 365, OneDrive or SharePoint, this is called co-authoring or co-editing.
Before we do co-authoring, we need to make sure a few things are in place.
Firstly, having a shared storage data – either OneDrive Personal, OneDrive for Business, or SharePoint Online storage allows you to enable co-authoring. Secondly, use the format that is supported by co-authoring function, it shall be .docx format for Word, .pptx for PowerPoint, and .xlsx for Excel. The following step is to give permission to access, allow others to access and edit the documents, then you are good to go and start co-authoring documents.
Now, take a look on the collaboration in Word documents with real-time co-authoring:
When someone shares a Word document with you, the email you receive will include a link that oepns the document in your web browser in Word Online. Select Edit Document > Edit in Browser.
Once if anyone else is working on the document, you'll see their presence and the changes they're making.
From here, if you'd rather work in your Word app, select Edit in Word, near the top of the window.
Real-time co-authoring enable effective communication and work more effectively. Not only you are experiencing lesser emails of documents for amendment, you simply work more by doing less.