Automate your organization tasks with Microsoft Flow.
Microsoft Flow is a cloud-based software which you can create automated workflow and task across multiple applications and service as well as simplify business processes and manage them more effectively. Automated workflows are called flows. Once a flow is built, it can be managed on the desktop or through an app on a mobile device.
Let’s take a scenario of Flow in an organization. The HR department wants to use Microsoft Flow to notify them on the response of staff ratings and comments from a Microsoft Forms survey. The process of collecting the answers from Microsoft Forms and storing them manually can be repetitive and would stop you from focusing on other important tasks. This is where you can use Microsoft Flow, like a virtual secretary, to automatically collect and store rating and comments results. By reducing the administrative work, employee simply work less and do more.
The 3 main types of Flow
Create, use, and share automated approval workflows to quickly respond to and process requests, from time off and travel plans to document and sales opportunities. Let’s imagine that you manage your team’s leave application system and want to set up an approval process to automate proposed leave applied from your teammates. You can ask your teammates to fill up the annual leave in Microsoft Forms. After the manager start with approval process with item details, the users will be notified whether their leave is approved or not.
This is a flow that runs at a scheduled time and can be a recurring flow. Scheduled tasks are one of the most useful elements of many solutions, the ability to carry run a process or processes at set times each day for otherwise manual tasks such as sending out reminders or refreshing data within a system.
A flow triggered manually by a button you press.
- Click a button to send a note as an email.
- Choose a file & send an approval request to your manager for review and approve
the chosen file.
- Click a button to send yourself a reminder in ten minutes.
This delayed reminder is useful if you’re close to finishing a meeting.